Doing this will fetch the distinct counts for the values and populate them in the PivotTable. Paste the UDF code in the module window as shown below. This is done with the double-negative (--). To count unique numeric values in a range, you can use a formula based on the FREQUENCY, SUM, and IF functions. 14 Jan 2021 by Goblusal. Want to learn more about counting unique text values in a range? Now let us discuss each of the methods in detail along with an example – #1 Count Unique Values using SUM and COUNTIF Function. This formula shows a one way to count unique values, as long as they are numeric. I am a die-hard fan of Microsoft Excel and have been working with spreadsheets for the past 10+ years. Press Alt + F11 key on the Excel, this will open the VBA window. Count the number of unique values by using Excel functions As we discussed above, there is no direct built-in function in excel which gives distinct count values. ROW . "Search" Condition in column B: Cell E37 Formula: Count Unique values in column A, wherein "A" appears in Column B: Array formula uses Frequency. Let’s Try To Understand How This Formula Works: Method – 3: Using PivotTable (Only works in Excel 2013 and above), Method – 4: Using SUM and COUNTIF function. Following is the generic formula that you can use: ‘data’ – data represents the range that contains the values. 2. I am Oscar and here to help you out. The Excel FREQUENCY function returns a frequency distribution, which is a summary table that contains the frequency of numeric values, organized in "bins". This formula uses Frequency function to count the unique values, but the problem here is that FREQUENCY function is only designed to work with numbers. But, using different functions together like “IF”, “SUM”, “FREQUENCY”, “LEN”, “MATCH” etc., we can get the unique count of values. 2. Our goal is to help you work faster in Excel. I was tasked with counting the number of distinct strings in a column in excel. This formula woks nicely on a continuous set of values in a range, however if your values contain empty cells, then this formula fails. Apply above generic formula here to count unique text in excel range A2:A10. This array is delivered directly to the FREQUENCY function as the data_array. Joined Dec 31, 2019 Messages 10. popular. Excel COUNT and COUNTA functions with formula examples - 2 essential functions to count cells in Excel. Values Rice & Floor are unique or non repeating whereas as wheat is repeating and non unique values. 3. Criteria – It is the specific condition given in the worksheet. Suppose we have a list of text value in cells that have duplicate values, then using this formula we can count distinct text values only as shown below. Exceltrick.com is your one-stop shop to learn all excel tricks, formulas, how-tos & shortcuts. FREQUENCY {= SUM (--(FREQUENCY (IF (criteria, values), values) > 0))} If you need to count unique numeric values in a range with criteria you can use a formula based on the SUM and FREQUENCY functions, together with the FUNCTION to apply criteria. Note: Prior to Excel 365, Excel did not have a dedicated function to count unique values. Taylor Swift - Style. The resulting array contains a set of numbers combined with False for the blank cells. The core of this formula is a basic lookup with INDEX: = INDEX ( list , row ) In other words, give INDEX the list and a row number, and INDEX will retrieve a value to add to the unique list. Next, each of these values is tested to be greater than zero: Each TRUE in the list represents a unique number in the list, and we just need to add up the TRUE values with SUM. We use it here as a roundabout way to count unique numeric values. For example, I have the following data range, now, I want to count the unique product that Tom sale.Please enter this formula into a blank cell where you want to get the result, G2, for instance:=SUM(IF(\"Tom\"=$C$2:$C$20, 1/(COUNTIFS($C$2:$C$20, \"Tom\", $A$2:$A$20, $A$2:$A$20)), 0)), and then press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:Note: In the above formula, “Tom” is the name criteria tha… Because, CountIF function generates a ‘0’ for each blank cell and when 1 is divided by 0 it returns a divide by zero error. So, we are excluding the empty cells with data <> "". It's also possible to use … You can use the combination of the SUM and COUNTIF functions to count unique values in Excel. If you have text values, or a mix of text and numbers, you'll need to use a more complicated formula. Select the data range that you want to count the unique values. Next, the results of CountIF formula are used as a divisor with 1 as numerator. If there are any values that are duplicate, then MATCH will return only the position of the first occurrence of that value in the data range. 3. Here the COUNTIF formula counts the number of times each value in the range … ; IF – Returns TRUE or FALSE based on a valid test of criteria. To count unique text values in a range, you can use a formula that uses several functions: FREQUENCY, MATCH, ROW and SUMPRODUCT.In the example shown, the formula in F5 is: = SUMPRODUCT ( -- ( FREQUENCY ( MATCH ( B5:B14 , B5:B14 , 0 ), ROW ( B5:B14 ) - ROW ( B5 ) + 1 ) > 0 )) On the VBA Window, right click over the ‘Microsoft Excel Objects’ > ‘Insert’ > ‘Module’. Select the values or column that you want to remove the duplicate values from. 6. Method – 1: Using SumProduct and CountIF Formula: Method – 2: Using SUM, FREQUENCY AND MATCH Array Formula. The result is an array of numbers and in our example it might look something like this: {2;2;3;3;3;2;2;1}. Posted in Science-Technology. This formula consists of two functions combined together. Finally, save your spreadsheet and the formula is ready to use. Do let us know your own methods or tricks to do the same. What you will learn in this article. Minus Operator (-) – This symbol will help to subtract any two values. Cell C27 Formula: Counts number of Unique values (each distinct value is counted only once whether it appears once or multiple times) - Array formula (Ctrl+Shift+Enter) uses Frequency. Count unique text values in a range,frequency,match. FREQUENCY = SUMPRODUCT (--(FREQUENCY (MATCH (data, data, 0), ROW (data)-ROW (data.firstcell) + 1) > 0)) If you need to count unique text values in a range, you can use a formula that uses several functions: FREQUENCY , MATCH, ROW and SUMPRODUCT. To fix this, you can use the following variant of the above formula that ignores the blank cells: The formula that we discussed above is good to be used for small ranges. The array formula in cell D3 calculates the number of unique distinct items based on the given date in column B. ; IF – It will return one value for a TRUE result, and another for a FALSE result. After this, the result of CountIF function are used as a divisor with 1 as the numerator (same as in first method). Get over 200 Excel shortcuts for Windows and Mac in one handy PDF. Now pivot tables can also help you to get the distinct counts of unique values in excel. This article demonstrates a formula that counts unique distinct values filtered from an Excel … I want to get count of unique names from the given range. As a result, we don't need an extra cell to count the number of values that are greater than 60. But, using different functions together like “IF”, “SUM”, “FREQUENCY”, “LEN”, “MATCH” etc., we can get the unique count of values. column contains (search) 1 3 7 9 5 1 3 9 4 result looking for; C1 C2 1 = 2 2 = 0 3 = 2 4 = 1 etc Example Related Functions. After installing Kutools for Excel, please do with the following steps:. Example Related Functions. How to count unique values in Excel 365 - leverage the new dynamic array functions to count unique values in Excel. ‘data_range’ – represents the range that contains the values. And also, you can count the occurrence of a specific number from a column list. Apply above generic formula here to count unique text in excel range A2:A10. Navigate to the ‘Insert’ option on the top ribbon and click the ‘PivotTable’ option. Ask Question Asked 11 years, 3 months ago. After the MATCH function, there is an IF Statement. However, that changed when dynamic arrays were added to Excel 365, along with several new functions, including UNIQUE. Note: Prior to Excel 365, Excel did not have a dedicated function to count unique values. You May Also Like the Following Pivot Table Tutorials: How to Filter Data in a Pivot Table in Excel Instant access. To count unique values in Excel ignoring blanks, employ the FILTER function to filter out empty cells, and then warp it in the already familiar COUNTA UNIQUE formula: COUNTA(UNIQUE(FILTER(range, range<>""))) With the source data in B2:B11, the formula takes this form: =COUNTA(UNIQUE(FILTER(B2:B11, B2:B11<>""))) The screenshot below shows the result: Count unique values … Count unique values using SUMPRODUCT and Countif function. To count unique numeric values in a range, you can use a formula based on the FREQUENCY and SUM functions. Read more. In today’s post, I’d like to share with you 6 different methods to count unique values and use these methods according to the type of values … =SUM(--(FREQUENCY(MATCH(names,names,0),ROW(A2)+1)>0)) This returns the total count of unique texts in … Want to learn more about counting unique text values in a range? To count the unique values (don't be overwhelmed), we add the SUM function, 1/, and replace 5 with A1:A6. Count unique text values in a … By setting this parameter to false the UDF will exclude the blank rows. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank values, and create dynamic ranges. Count unique text values in a range,frequency,match. Note: In older versions of Excel, you can count unique items with the COUNTIF function, or the FREQUENCY function, as explained below. Explanation: the last bin number is greater than or equal to the maximum value (52). Steps to Count Unique Values in Excel 2016: Count Unique Values Using Formula. If you are tired of the long formula above, here, I can recommend a useful tool-Kutools for Excel, with its Select Duplicate & Unique Cells utility, you can quickly select and count only the unique values in a filtered list without any formulas. The goal of this site is to make you an excel geek. This means that, if a value appears 4 times in the range then its value will become as 1/4 = 0.25 and value that is present only once will become 1/1 = 1. FREQUENCY {= SUM (--(FREQUENCY (IF (criteria, values), values) > 0))} If you need to count unique numeric values in a range with criteria you can use a formula based on the SUM and FREQUENCY functions, together with the FUNCTION to apply criteria. Dec 31, 2019 #1 Hi everyone, Sorry if I am overlooking other resources on this forum regarding a similar question. Easily count unique values excluding duplicates with an amazing tool. Excel COUNT and COUNTA functions with formula examples - 2 essential functions to count cells in Excel. In the example shown, employee numbers appear in the range B5:B14. SUM . Use a combination of the IF, SUM, FREQUENCY, MATCH, and LEN functions to do this task:. Count the number of unique values by using the FREQUENCY function. In the example shown, each row in the table represents a stock trade. Welcome! Count unique values in a filtered column with Kutools for Excel. Count Unique Values Excluding All Duplicates by Formula in Excel Step 1: In E2 which is saved the total product type number, enter the formula “ = SUM ( IF (FREQUENCY( MATCH (B1:B11,B1:B11,0), ROW (B1:B11)-ROW(B1)+1)=1,1)) ”, B1:B11 is the range you want to count the unique values. In addition, you can move rows to columns or columns to rows ("pivoting") to see a count of how many times a value … Unique distinct values are all values but duplicates are merged into one value. You can extend the formula to handle multiple criteria like this: The Excel FREQUENCY function returns a frequency distribution, which is a summary table that shows the frequency of each value in a range. As above we have discussed that you can build your own formula to count the unique values in a range of cells. Here, ‘range’ represents the range that contains the values. Duplicate Remover for Excel - all-in-one tool to find, highlight, delete, copy and move duplicate and unique values. This is again an array formula to count distinct values in a range. Read more on the IF Function. To count only unique values in excel, we can adopt several options, and the top ones are shown below. 2.Then click Kutools > Select > Select Duplicate & Unique Cells, see screenshot:. The integration of power pivot with excel (known as Data Model), has provided some powerful features to the users. I have named A2:A10 as names. popular. As above we have discussed that you can build your own formula to count the unique values in a range of cells. The cell is showing the first value in the array. COUNTIF Formula to get unique value count in Excel This is the feature that allows this approach to work. Functions applicable: You will be creating an Array formula along with the following Excel functions:. Example, there are five items on date 1/5/2010 in the table above. Read these articles for more details on CountIF Function or SumProduct Function. Cell E33 Formula: Count Unique values in column A where column B is "CA" and column C is "Y" - Array Formula uses Frequency. Next, add the COUNTA function to count unique values in Excel 365. I have named A2:A10 as names. 14 Jan 2021 by Goblusal. FREQUENCY {= SUM (--(FREQUENCY (IF (criteria, MATCH (values, values, 0)), ROW (values)-ROW (values.firstcell) + 1) > 0))} To unique values in a range with a criteria, you can use an array formula based on the FREQUENCY function. As the range becomes bigger the SUMPRODUCT and COUNTIF formula will become slower and will eventually make your spreadsheets unresponsive while counting unique values inside a range. You can use a PivotTable to display totals and count the occurrences of unique values. You May Also Like the Following Pivot Table Tutorials: How to Filter Data in a Pivot Table in Excel 7. This formula uses Frequency function to count the unique values, but the problem here is that FREQUENCY function is only designed to work with numbers. Active 11 years, 3 months ago. {=SUM ( -- ( FREQUENCY ( IF (condition1 + Condition2, MATCH (range,range,0)), ROW (range)- ROW (firstCell in range)+1)>0))} This generic formula can be used to count unique values with Or logic. Note: Prior to Excel 365, Excel did not have a dedicated function to count unique values. Assume you are working as a sales manager, and … How to Count Unique Text Values in a Range in Excel. Now our result is 2. Starting from inside, the MATCH function in this formula gives us the first occurrence or position number of each item that appears in the data range. Then drag the fill handle down to get the unique values … Check out more about me here. So, for larger datasets, you may want to switch to a formula based on the FREQUENCY function. With Kutools for Excel’s Count times a word appears function, you can count the frequency of a word in a single cell. So, in our case the resulting array would be like: This array is fed to the FREQUENCY function which returns how often values occur within the set of data and finally the outer IF function sets each unique value to 1 and duplicate value to FALSE. Note: The formula bar indicates that this is an array formula by enclosing it in curly braces {}. The reason IF function is required because MATCH will return a #N/A error for empty cells. 03 Nov 2020 by Goblusal. I am try to count a column with different numbers . You can use a PivotTable to expand and collapse levels of data to focus your results and to drill down to details from the summary data for areas that are of interest to you. This formula shows a one way to count unique values, as long as they are numeric. The default value of 0 (second argument) tells the UNIQUE function to extract values from a vertical array. Values– It represents the input range from your worksheet. Cell E33 Formula: Count Unique values in column A where column B is "CA" and column C is "Y" - Array Formula uses Frequency. Criteria – It is the specific condition given in the worksheet. I want to get count of unique names from the given range. The goal is count trading … But we aren't quite done. Next, In the ‘Value Field Settings’ window, select the ‘Distinct Count’ option and click ‘Ok’ button. So, if you want to count unique values in a Pivot Table, use helper columns and if you want to count distinct values, you can use the inbuilt functionality (in Excel 2013 and above) or can use a helper column. Read more on the FREQUENCY Function. And ‘firstcell’ represents the first cell of the range. The formula below counts the number of values that occur exactly once. If you have text values, or a mix of text and numbers, you'll need to use a... Count unique text values in a range. FREQUENCY {= SUM (--(FREQUENCY (IF (criteria, MATCH (values, values, 0)), ROW (values)-ROW (values.firstcell) + 1) > 0))} To unique values in a range with a criteria, you can use an array formula based on the FREQUENCY function. To count unique values in Excel ignoring blanks, employ the FILTER function to filter out empty cells, and then warp it in the already familiar COUNTA UNIQUE formula: COUNTA (UNIQUE (FILTER ( range, range <>""))) With the source data in B2:B11, the formula takes this form: In Excel, you can use different methods to get a count of unique values. or other formulas? Feel free to comment and ask Excel questions. This post will give you an overview of how to count unique text values in a range in Excel. =SUM(--(FREQUENCY(MATCH(names,names,0),ROW(A2)+1)>0)) This returns the total count of unique texts in … Here, ‘data’ represents the range that contains the values. Then click Kutools > Select > Select Duplicate & Unique Cells, see screenshot: 3. Note: In the above formula: A2:A18 is the column data that you count the unique values based on, B2:B18 is the column that you want to count the unique values, D2 contains the criteria that you count unique based on. This is a complex formula that uses FREQUENCY to count numeric values that are derived with the MATCH function. A PivotTable is an interactive way to quickly summarize large amounts of data. 6. You can also use the COUNTIFS function to create a frequency distribution. Well, I am Ankit Kaul, the founder of Excel Trick. They … Back to top. If none of the above options work for you, then you can create your own user defined function (UDF) that can count unique values in excel for you. With Kutools for Excel’s Count times a word appears function, you can count the frequency of a word in a single cell. To apply criteria, we use the IF function. Example Related Functions. Applying the Frequency Function. In the Select Duplicate & Unique Cells dialog box, check Unique values only or All unique (Including 1st … ISTEXT function returns a true for all the values that are text and false for other values. This modifies the result of CountIF formula such that; values that only appear once in the array become 1 and the numbers corresponding to duplicate values become fractions corresponding to the multiple. Formulas are the key to getting things done in Excel. This article demonstrates a formula that counts unique distinct values filtered from an Excel defined Table. So, if you want to count unique values in a Pivot Table, use helper columns and if you want to count distinct values, you can use the inbuilt functionality (in Excel 2013 and above) or can use a helper column. Excel’s FREQUENCY function lets you count how many times values fall within specific ranges. It … First, we will give the input values in Column C and Column D. This will open a ‘PivotTable’ dialog, select the data range and check the checkbox that says ‘Add this data to Data Model’ and finally click ‘Ok’ button. Finally, the SUM function computes the sum of all the values and returns the result. Demo Read more on the FREQUENCY Function. In today’s post, we will see 5 different ways of counting unique values in excel. 03 Nov 2020 by Goblusal. It is returning an array of the number of times each unique value appeared. I am currently using a sum-frequency array formula to calculate how many unique police … Use a combination of the IF, SUM, FREQUENCY, MATCH, and LEN functions to do this task: Assign a value of 1 to each true condition by using the IF function. But, before starting let’s make our goal clear. Applying the COUNTIF Function Using the IF Function. ‘count_blanks’ – is a boolean parameter that can have two values true or false. Count unique text values in a range. Finally, the SumProduct formula adds up all the elements in the array and returns the final result. Let’s consider we have a long list of duplicate values in a range and our objective is to count only the unique occurrences of each value. An excel formula to count unique text values with criteria . multiple countifs? By looking at the above image, we can clearly see that what we mean by counting unique value in excel. This means that, if a value appears 4 times in the range its value will become as 1/4 = 0.25 and when the value is present only once then it becomes 1/1 = 1. By setting this parameter as TRUE then it will return one value for FALSE! Handy PDF values or column that you can use a more complicated.. Your own formula to get the distinct counts for the blank cells been count out ( 52 ) one. Is a complex formula that counts unique distinct values in a … an Excel formula to count occurrence... 2, since there are five items on date 1/5/2010 in the example,! 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To switch to a formula based on the frequency returned is 2, see screenshot: total count the! Cell references, ranges, arrays, and then the frequency of the value has been count.! To find, highlight, delete, copy and move duplicate and unique distinct.... And click ‘ Ok ’ button for empty cells also help you to count unique in... Case, Tiah 's name appears twice, so the frequency function, so the returned! Values with criteria, you can use: ‘ data ’ represents range! Are excluding the empty cells with data < > `` '' – this symbol will help to subtract any values. Formula below counts the number of values supplied ( 52 ) about counting unique text values a! Been count out shop to learn more about counting unique values of inner CountIF function this is! Get unique value in Excel Office 365! IF functions as long as they are.... Have this data of names in range A2: A10 and have been working with spreadsheets for values! ) ) function yes i have this data of names in range A2: A10 my only is. Values Excel in a range Excel ( known as data Model ), has some! Get unique value appeared so that you can use: ‘ data ’ – is a good option IF have. You count how many times values fall within specific ranges can build your own methods tricks... These values can be numbers, you 'll also learn how to count unique numeric values on! Counta function to count the unique function to create a frequency distribution which means the of!